AI Foundations
For businesses that already use AI and need fixed rules and a list of their AI systems.
- AI acceptable use policy (.docx + .md)
- AI system inventory (.xlsx + .md)
€39
▶ Buy: €39Catalogue
Templates & bundles
Choose whether to begin with AI rules or with an approval process for new tools. Each package has two templates that you download and adapt.
Each template is an editable Word or Excel file, plus a Markdown file for use with an approved AI system.
The templates currently on sale are in German. Changing the website language does not change the language of the download files.
Which package is right for us?
What fits your situation?
| You need clear rules and an overview | AI Foundations |
| You need to assess new AI tools | Assess and Approve AI Tools |
| You need to manage risks and incidents | AI Risks and Incidents |
| You need employee training and records | Document AI Literacy |
Are the Pryvan templates the right foundation?
| A good fit | 10–250 employees; ChatGPT, Copilot or AI features in standard software; initial documentation is missing. |
| A different solution is needed | Your own high-risk AI, medical devices, biometric systems or formal ISO 42001 certification. These require qualified advice. |
| What you receive | An editable foundation for your first AI governance steps and internal review, not certification or legal advice. |
Assess and Approve AI Tools
Make and document informed decisions before introducing new AI tools or features at work.
- AI tool request and approval (.docx + .md)
- AI risk, privacy and vendor check (.xlsx + .md)
€49
▶ Buy: €49AI Risks and Incidents
Monitor AI risks and follow a clear process when something goes wrong in day-to-day work.
- AI risk register (.xlsx + .md)
- AI incident plan and reporting form (.docx + .md)
€49
Document AI Literacy
Provide understandable employee training and keep clear records of the AI literacy covered.
- Employee AI literacy guide (.docx + .md)
- Training and knowledge record (.xlsx + .md)
€49
Each package: two templates in their main editable formats, plus two Markdown working versions.
Legal basis: Regulation (EU) 2024/1689, including the Digital Omnibus (in force since 27 July 2026). File status: September 2026.
Template prices: any VAT due is shown in the Gumroad checkout before you buy.
Use Markdown files only with an AI system approved by your company. Remove or anonymise personal, confidential and sensitive information first.
Both packages together
€69
AI Basics and Review and approve AI tools in one purchase: first rules and an overview, then a traceable approval process for new tools.
Both packages separately: €88, you save €19
Included documents
- AI acceptable use policy (.docx + .md)
- AI system inventory (.xlsx + .md)
- AI tool request and approval (.docx + .md)
- AI risk, privacy and vendor check (.xlsx + .md)
Files as .docx and .xlsx for editing, plus a Markdown working version of each. The documents refer to each other and use the same terms.
A larger bundle with more templates will follow later. It is meant to include several connected documents, an implementation guide and proof of AI literacy.
- Download and readThe start guide gives the recommended order of the documents.
- Look at the example, fill in company fieldsEvery document contains guidance and a completed example.
- Review internally and roll outHave management, IT and data protection sign off the policy.
What the templates do and what they do not
What the templates are
Structured working aids with a preliminary check. Not legal advice and not a final high-risk classification.
Licence
Use within your own company. No sharing and no resale. A licence for consultants will follow separately.
Using Markdown safely
Only in an AI system approved by your company, without confidential or personal data. Always review the results as a human.
Support
We answer questions about your purchase by email at feedback@pryvan.com, usually within 2 working days.
Frequently asked questions
Which package should I buy first?
If you lack clear rules and an overview of your AI tools, start with AI Basics. If you want to review a specific new tool, choose Review and approve AI tools.
Are the files completed already?
No. You adapt each template to your company. A completed example shows what it can look like.
What is the Markdown version for?
For working with an AI system approved by your company. Remove confidential and personal data first.
Does this replace legal advice?
No. The templates are working aids for internal preparation. Have key documents reviewed internally or by a specialist.
Coming soonIn development
Extended Governance Bundle
In-depth templates for data protection impact assessments, vendor reviews, contracts and more demanding AI systems.
Privacy & contracts
Full AI DPIA, data processing agreement, vendor contract clauses and detailed transfer and subprocessor reviews.
High-risk AI & provider obligations
Fundamental rights impact assessment, technical documentation, quality management and conformity assessment preparation.
ISO 42001 & NIST AI RMF
Gap analyses, statement of applicability, control evidence and an implementation roadmap for a formal AI management system.
Security & model assessment
OWASP LLM review, model validation, agent approval, bias and fairness testing, and model documentation.
Governance, reporting & legal monitoring
Governance committees, management and board reporting, maturity assessments and international regulatory monitoring.
Suitable for: AI providers, high-risk use cases, internal model development, AI agents, regulated sectors and businesses pursuing ISO or NIST goals. Qualified specialist review remains necessary.
These templates are practical completion guides, not legal advice. Have key documents reviewed internally or by a specialist before implementation.